Young Democrats of Washington Nerd Caucus 2018 Official Rules – (the “Official Rules”)
NO PURCHASE OR PAYMENT NECESSARY. A PURCHASE OR PAYMENT OF ANY KIND WILL NOT INCREASE YOUR CHANCES OF WINNING.
Hackathon Name: Young Democrats of Washington Nerd Caucus Hackathon 2018 (the “Hackathon”)
Hackathon Website: ydwa-nerd-caucus-2018.devpost.com (the “Hackathon Website”)
- POSTER & ADMINISTRATOR
Poster (the “Poster”): Young Democrats of Washington, PO Box #1983. Seattle, WA 98111
The Poster is the sponsor of the Hackathon.
Administrator (the “Administrator”): Devpost, Inc. (“Devpost”), 222 Broadway, 19th Floor, New York, NY 10038.
- DATES AND TIMING
Hackathon Submission Period: November 16, 2018 (6:30pm Pacific Time) – November 17, 2018 (6:30pm Pacific Time) (the “Hackathon Submission Period”)
Judging Period: November 17, 2018 (6:30pm Pacific Time) – November 17, 2018 (8:00pm Pacific Time) (the “Judging Period”)
Winners Announced: November 17, 2018 (8:00pm Pacific Time)
The Administrator will be the official timekeeper for the Hackathon.
- The Hackathon IS open to:
- Individuals who are at least the age of 16 as of the time of entry, and reside in the state of Washington (“Eligible Individuals”)
- Teams of 2-5 Eligible Individuals (“Teams”)
- Organizations (including corporations, not-for-profit corporations and other nonprofit organizations, limited liability companies, partnerships, and other legal entities) that exist and have been organized or incorporated at the time of entry, and are domiciled in the state of Washington, and employ no more than 50 people (“Small Organizations”)
(the above are collectively, “Solvers”)
An Eligible Individual may join more than one Team or Small Organization and an Eligible Individual who is part of a Team or Small Organization may also enter the Hackathon on an individual basis.
If a Team or Small Organization is entering the Hackathon, they must appoint and authorize one individual (the “Representative”) to represent, act, and enter a Submission, on their behalf. The Representative must meet the eligibility requirements above. By entering a Submission on the Site on behalf of a Team or Small Organization, you represent and warrant that you are the Representative authorized to act on behalf of your Team or Small Organization.
- The Hackathon IS NOT open to:
- Individuals who do not reside in, or Small Organizations not domiciled in, the state of Washington
- Members of the Young Democrats of Washington’s Nerd Caucus and its parent organization Young Democrats of Washington’s General Board, and organizations involved with the design, production, paid promotion, execution, or distribution of the Hackathon, including the Poster and Administrator (“Promotion Entities”)
- Any other individual involved with the design, production, promotion, execution, or distribution of the Hackathon, and each member of their immediate family or household*
- Any Judge (defined below), or company or individual that employs a Judge
- Any parent company, subsidiary, or other affiliate*** of any organization described above
- Any other individual or organization whose participation in the Hackathon would create, in the sole discretion of the Poster and/or Administrator, a real or apparent conflict of interest
*The members of an individual’s immediate family include the individual’s spouse, children and stepchildren, parents and stepparents, and siblings and stepsiblings. The members of an individual’s household include any other person that shares the same residence as the individual for at least three (3) months out of the year.
**Agents include individuals or organizations that in creating a Submission to the Hackathon, are acting on behalf of, and at the direction of, a Promotion Entity through a contractual or similar relationship.
***An affiliate is: (a) an organization that is under common control, sharing a common majority or controlling owner, or common management; or (b) an organization that has a substantial ownership in, or is substantially owned by the other organization.
- SUBMISSION REQUIREMENTS
Solvers must do the following to participate in the Hackathon:
- Register for the Hackathon on the Hackathon Website by clicking the “Register for this Hackathon” button. To complete registration, sign up to create a Devpost account, or log in with an existing Devpost account. There is no charge for creating a Devpost account. This will enable you receive important updates and access the “Enter a Submission” page.
- Create functioning software using any developer tools you have the rights to use.
- Create a five minute or less presentation that clearly explains your application’s features and functionality through a comprehensive demonstration.
- Complete and enter all of the required fields on the “Enter a Submission” page of the Hackathon Website (each a “Submission”) during the Hackathon Submission Period, and follow the requirements below.
- Language Requirements
All Submission materials must be in English or, if not in English, the Solver must provide an English translation of the presentation, text description, and testing instructions as well as all other materials submitted.
- Application Requirements
(i) What to Create: Solvers must create a working software application (each an “Application”).
(ii) Functionality: The Application must be capable of being successfully installed and running consistently on the platform for which it is intended, and must function as depicted in the presentation and/or expressed in the text description.
(iii) Platforms: A submitted Application must include a software component that runs on at least one of the following:
- a smartphone or tablet (iOS, Android, Blackberry, Windows Mobile, or Kindle)
- a web browser (mobile or desktop)
- a desktop computer (Windows PC, Mac Desktop)
- other hardware (including, but not limited to, wearable technology, open source hardware, or proprietary hardware)
(iv) New: Applications must be newly created by the Solver during the Hackathon Submission Period.
(v) Testing: The Entrant must make the Solution available free of charge and without any restriction, for testing, evaluation and use by the Poster and Judges during the Hackathon and until the Judging Period ends. Provide a way to access your project for judging and testing: including a link to your repo hosting the application’s code and any other deployment files and testing instructions needed for testing your project. (The Github or BitBucket code repository may be public or private. If the repository is private, share access with email@example.com).
(vi) Public Distribution: The Solver may make the Application available to the public via a website or online store, but is not required to do so.
(vii) Multiple Submissions: A Solver may submit more than one Submission, however, each Submission must be unique and substantially different from each of the Solver’s other Submissions, as determined by the Poster and/or the Administrator.
(viii) SDKs, APIs, & Data: Applications may integrate SDKs, APIs and data, provided the Solver is authorized to use them.
(ix) Intellectual Property: Your Submission must: (a) be your (or your Team or Small Organization’s) original work product; (b) be solely owned by you, your Team, or your Small Organization with no other person or entity having any right or interest in it; and (c) not violate the intellectual property rights or other rights including but not limited to copyright, trademark, patent, contract, and/or privacy rights, of any other person or entity. A Solver may contract with a third party for technical assistance to create the Submission provided the Submission components are solely the Solver’s work product and the result of the Solver’s ideas and creativity, and the Solver owns all rights to them. A Solver may submit a Submission that includes the use of open source software or hardware, provided the Solver complies with applicable open source licenses and, as part of the Submission, creates software that enhances and builds upon the features and functionality included in the underlying open source product. By entering the Hackathon you represent, warrant, and agree that your Submission meets these requirements.
(x) Financial or Preferential Support: An Application must not have been developed, or derived from an Application developed, with financial or preferential support from the Poster or Administrator. Such Applications include, but are not limited to, those that received funding or investment for their development, were developed under contract, or received a commercial license, from the Poster or Administrator any time prior to the end of Hackathon Submission Period. The Poster, at their sole discretion, may disqualify an Application, if awarding a prize to the Application would create a real or apparent conflict of interest.
- Text Description and Image Requirements
(i) Text Description: The text description should explain the features and functionality of your Application.
(ii) Images: The image(s) should be photographs or screenshots of your working Application.
- Presentation Requirements
The presentation of your Submission to the judges:
- should be less than five (5) minutes
- must include content that clearly explains the Application’s features and functionality through a comprehensive demonstration
- must not include third party trademarks, or copyrighted music or other material unless the Solver has permission to use such material
- Submission Modifications
(i) Draft Submissions: Prior to the end of the Hackathon Submission Period, you may save draft versions of your Submission on Devpost to your portfolio before submitting the Submission materials to the Hackathon for evaluation. Once the Submission Period has ended, you may not make any changes or alterations to your Submission, but you may continue to update the project in your Devpost portfolio.
(ii) Modifications After the Hackathon Submission Period. The Poster may permit you to modify part of your Submission after the Hackathon Submission Period for the purpose of removing material that potentially infringes a third party mark or right, discloses personally identifiable information, or is otherwise inappropriate. The modified Submission must remain substantively the same as the original Submission with the only modification being what the Poster permits.
- SUBMISSION RIGHTS
- Solver Rights: Subject to the licenses described below, any applicable intellectual property rights to a Submission will remain with the Solver.
- Poster Rights: By entering the Hackathon, you grant to the Poster, Administrator, and any other third parties acting on the Poster’s behalf, a royalty-free, non-exclusive, worldwide perpetual license to display publicly and use for promotional purposes the Submission, in perpetuity. This license includes, but is not limited to, posting or linking to the Submission on Poster’s, Administrator’s, and partners’ websites and applications, including the Hackathon Website, and display and promotion of the Submission in any other media, worldwide.
- Submission Display: The following Submission components may be displayed to the public: name, description, images, video URL, website, URL, team members, the Submission category and platform, and submitter type. Other Submission materials may be viewed by the Poster, Administrator, and Judges for screening and evaluation.
- Solvers represent and warrant that the Poster, Administrator, and Hackathon partners are free to use Solvers’ Submission in the manner described above, as provided or as modified by the Administrator, without obtaining permission or license from any third party and without any compensation to Solvers.
- Judges: Eligible Submissions will be evaluated by a panel of judges selected by the Poster (the “Judges”). Judges may be employees of the Poster or external, may or may not be listed individually on the Hackathon Website, and may change before or during the Judging Period. Judging may take place in one or more rounds with one or more panels of Judges, at the discretion of the Poster.
- Criteria: The Judges will score eligible Submissions using the following equally weighted criteria (the “Judging Criteria”):
(i) Quality of Idea (Includes creativity and originality);
(ii) Implementation of Idea (Includes how well the idea was executed by the developer); and
(iii) Potential Impact (Includes the extent to which the solution can be widely adopted).
The Solver(s) that are eligible for a Prize, and whose Submissions earn the highest overall scores based on the applicable Judging Criteria, will become potential winners of that Prize.
- Submission Review: JUDGES ARE NOT REQUIRED TO TEST THE APPLICATION AND MAY CHOOSE TO JUDGE BASED SOLELY ON THE TEXT DESCRIPTION, IMAGES AND/OR VIDEO PROVIDED IN THE SUBMISSION.
- Tie Breaker: For each Prize listed in Section 7 below, if two or more Submissions are tied, the tied Submission with the highest score in the first applicable criterion listed above will be considered the higher scoring Submission. In the event any ties remain, this process will be repeated, as needed, by comparing the tied Submissions’ scores on the next applicable criterion. If two or more Submissions are tied on all applicable criteria, the panel of Judges will vote on the tied Submissions.
Selection of winner’s choice from the First Place selection of prizes
1 per person
Selection of winner’s choice from the Second Place selection of prizes
1 per person
Selection of winner’s choice from the Third Place selection of prizes
1 per person
Poster reserves the right to add additional third-party Sponsor prizes at any time after the competition has opened. These additions may reduce an entrant’s chance of being chosen to present on stage and therefore win the grand prize. By accepting these terms, Entrant understands and agrees to this potential occurrence.
**Please review the Devpost Terms of Service at https://info.devpost.com/hackathon_terms for voting rules.
- VERIFICATION OF POTENTIAL WINNERS
- Verification Requirement: THE AWARD OF A PRIZE TO A POTENTIAL WINNER IS SUBJECT TO VERIFICATION OF THE IDENTITY, QUALIFICATIONS AND ROLE OF THE POTENTIAL WINNER IN THE CREATION OF THE SUBMISSION. The final decision to designate a winner shall be made by the Poster and/or Administrator.
- Required Forms: Potential winners will be notified using the email address associated with the Devpost account used to enter the Submission (the submitter is the “Representative” in the case of a Team or Small Organization). In order to receive a Prize, the potential winner (including all participating team members in the case of a Team or Small Organization) will be required to sign and return to the Poster or Administrator, affidavit(s) of eligibility (or a similar verification document) and liability/publicity release(s), and any applicable tax forms (“Required Forms”).
Deadline for Returning Required Forms: ten (10) business days after the Required Forms are sent.
- Disqualification: The Poster and/or Administrator may deem a potential winner (or participating team members) ineligible to win if:
(i) the potential winner’s Representative or any participating member does not respond to multiple emails or fails to sign and return the Required Forms by the deadline listed above, or responds and rejects the Prize;
(ii) the Prize or Prize notification is returned as undeliverable; or
(iii) the Submission or the potential winner, or any member of a potential winner’s Team or Small Organization, is disqualified for any other reason.
In the event of a disqualification, the Poster and/or Administrator may award the applicable Prize to an alternate potential winner.
- PRIZE DISTRIBUTION
- Substitutions & Changes: The Poster has the right to make a Prize substitution of equivalent or greater value. The Poster will not award a Prize if there are no eligible Submissions entered in the Hackathon, or if there are no eligible Solvers or Submissions for a specific Prize.
- Prize Delivery: Prizes will be payable to the Solver, if an individual, to the Solver’s Representative, if a Team, or to the Small Organization, if the Solver is a Small Organization. It will be the responsibility of the winning Solver’s Representative to allocate the Prize among their Team or Small Organization’s participating members, as the Representative deems appropriate.
Prizes will be payable to the Solver, if an individual, to the Solver’s Representative, if a Team, or to the Organization, if the Solver is an Organization. It will be the responsibility of the winning Solver’s Representative to allocate the Prize among their Team or Organization’s participating members, as the Representative deems appropriate. Prizes are payable via any means of the Poster or Administrator's choosing, whether electronic or not, and are payable only after receipt of the Required Forms. A winning Solver may be required to provide a mailing address, bank information, and/or create an account with an electronic payment provider of the Poster or Administrator’s choosing in order to receive payment.
Failure to provide correct information on the Required Forms, or other correct information required for the delivery of a Prize, may result in delayed Prize delivery, disqualification or the Solver, or forfeiture of a Prize.
- Prize Delivery Timeframe: Within 45 days of the Poster or Administrator’s receipt of the Required Forms
- Fees & Taxes: Winners (and in the case of Team or Small Organization, all participating members) are responsible for any fees associated with receiving or using a prize, including but not limited to, wiring fees. Winners (and in the case of Team or Small Organization, all participating members) are responsible for reporting and paying all applicable taxes in their jurisdiction of residence (federal, state and local). Winners may be required to provide certain information to facilitate receipt of the award, including completing and submitting any tax or other forms necessary for compliance with applicable withholding and reporting requirements.
- ENTRY CONDITIONS AND RELEASE
- By entering the Hackathon, you (and, if you are entering on behalf of a Team or Small Organization, each participating members) agree(s) to the following:
(i) The relationship between you, the Solver, and the Poster and Administrator, is not a confidential, fiduciary, or other special relationship.
(ii) You will be bound by and comply with these Official Rules and the decisions of the Poster, Administrator, and/or the Hackathon Judges which are binding and final in all matters relating to the Hackathon.
(iii) You release, indemnify, defend and hold harmless the Poster, Administrator, Promotion Entities, and their respective parent, subsidiary, and affiliated companies, the Prize suppliers and any other organizations responsible for sponsoring, fulfilling, administering, advertising or promoting the Hackathon, and all of their respective past and present officers, directors, employees, agents and representatives (hereafter the “Released Parties”) from and against any and all claims, expenses, and liabilities (including reasonable attorneys’ fees), including but not limited to negligence and damages of any kind to persons and property, defamation, slander, libel, violation of right of publicity, infringement of trademark, copyright or other intellectual property rights, property damage, or death or personal injury arising out of or relating to a Solver’s entry, creation of Submission or entry of a Submission, participation in the Hackathon, acceptance or use or misuse of the Prize (including any travel or activity related thereto) and/or the broadcast, transmission, performance, exploitation or use of the Submission as authorized or licensed by these Official Rules.
- Without limiting the foregoing, the Released Parties shall have no liability in connection with:
(i) any incorrect or inaccurate information, whether caused by the Poster or Administrator’s electronic or printing error, or by any of the equipment or programming associated with or utilized in the Hackathon;
(ii) technical failures of any kind, including, but not limited to malfunctions, interruptions, or disconnections in phone lines, internet connectivity or electronic transmission errors, or network hardware or software or failure of the Hackathon Website;
(iii) unauthorized human intervention in any part of the entry process or the Hackathon;
(iv) technical or human error which may occur in the administration of the Hackathon or the processing of Submissions; or
(v) any injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from the Solver’s participation in the Hackathon or receipt or use or misuse of any Prize.
The Released Parties are not responsible for incomplete, late, misdirected, damaged, lost, illegible, or incomprehensible Submissions or for address or email address changes of the Solvers. Proof of sending or submitting will not be deemed to be proof of receipt by the Poster or Administrator.
If for any reason any Solver’s Submission is determined to have not been received or been erroneously deleted, lost, or otherwise destroyed or corrupted, the Solver’s sole remedy is to request the opportunity to resubmit its Submission. Such request must be made promptly after the Solver knows or should have known there was a problem, and will be determined at the sole discretion of the Poster.
By participating in the Hackathon you consent to the use of personal information about you, if you are a winner, by the Poster, Administrator, and third parties acting on their behalf. Such personal information includes, but is not limited to, your name, likeness, photograph, voice, opinions, comments and hometown and country of residence. It may be used in any existing or newly created media, worldwide without further payment or consideration or right of review, unless prohibited by law. Authorized use includes advertising and promotional purposes.
The duration of your consent is for a period of three years following the conclusion of the Hackathon. This consent applies, as applicable, to all members a Solver’s Team or Small Organization that participated in the winning Submission.
- GENERAL CONDITIONS
- Poster and Administrator reserve the right, in their sole discretion, to cancel, suspend and/or modify the Hackathon, or any part of it, in the event of a technical failure, fraud, or any other factor or event that was not anticipated or is not within their control.
- Poster and Administrator reserve the right in their sole discretion to disqualify any individual or Solver it finds to be actually or presenting the appearance of tampering with the entry process or the operation of the Hackathon or to be acting in violation of these Official Rules or in a manner that is inappropriate, unsportsmanlike, not in the best interests of this Hackathon, or a violation of any applicable law or regulation.
- Any attempt by any person to undermine the proper conduct of the Hackathon may be a violation of criminal and civil law. Should Poster or Administrator suspect that such an attempt has been made or is threatened, they reserve the right to take appropriate action including but not limited to requiring a Solver to cooperate with an investigation and referral to criminal and civil law enforcement authorities.
- If there is any discrepancy or inconsistency between the terms and conditions of the Official Rules and disclosures or other statements contained in any Hackathon materials, including but not limited to the Hackathon Submission form, Hackathon Website, advertising (including but not limited to television, print, radio or online ads), the terms and conditions of the Official Rules shall prevail.
- The terms and conditions of the Official Rules are subject to change at any time, including the rights or obligations of the Solver, the Poster and the Administrator. The Poster and Administrator will post the terms and conditions of the amended Official Rules on the Hackathon Website. To the fullest extent permitted by law, any amendment will become effective at the time specified in the posting of the amended Official Rules or, if no time is specified, the time of posting.
- If at any time prior to the deadline, a Solver or prospective Solver believes that any Official Rule is or may be unclear or ambiguous, they must submit a written request for clarification.
- The Poster or Administrator’s failure to enforce any term of these Official Rules shall not constitute a waiver of that provision. Should any provision of these Official Rules be or become illegal or unenforceable in any jurisdiction whose laws or regulations may apply to a Solver, such illegality or unenforceability shall leave the remainder of these Official Rules, including the Rule affected, to the fullest extent permitted by law, unaffected and valid. The illegal or unenforceable provision shall be replaced by a valid and enforceable provision that comes closest and best reflects the Poster’s intention in a legal and enforceable manner with respect to the invalid or unenforceable provision.
- Excluding Submissions, all intellectual property related to this Hackathon, including but not limited to copyrighted material, trademarks, trade-names, logos, designs, promotional materials, web pages, source codes, drawings, illustrations, slogans and representations are owned or used under license by the Poster and/or Administrator. All rights are reserved. Unauthorized copying or use of any copyrighted material or intellectual property without the express written consent of its owners is strictly prohibited. Any use in a Submission of Poster or Administrator intellectual property shall be solely to the extent provided for in these Official Rules.
- LIMITATIONS OF LIABILITY
By entering, all Solvers (including, in the case of a Team or Small Organization, all participating members) agree to be bound by the Official Rules and hereby release the Released Parties from any and all liability in connection with the Prizes or Solver’s participation in the Hackathon. Provided, however, that any liability limitation regarding gross negligence or intentional acts, or events of death or body injury shall not be applicable in jurisdictions where such limitation is not legal.
- Except where prohibited by law, as a condition of participating in this Hackathon, Solver agrees that:
(i) any and all disputes and causes of action arising out of or connected with this Hackathon, or any Prizes awarded, shall be resolved individually, without resort to any form of class action lawsuit, and exclusively by final and binding arbitration under the rules of the American Arbitration Association and held at the AAA regional office nearest the contestant;
(ii) the Federal Arbitration Act shall govern the interpretation, enforcement and all proceedings at such arbitration; and
(iii) judgment upon such arbitration award may be entered in any court having jurisdiction.
- Under no circumstances will Solver be permitted to obtain awards for, and contestant hereby waives all rights to claim, punitive, incidental or consequential damages, or any other damages, including attorneys’ fees, other than contestant’s actual out-of-pocket expenses (i.e., costs associated with entering this Hackathon), and Solver further waives all rights to have damages multiplied or increased.
- All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules, or the rights and obligations of Solver and Poster in connection with this Hackathon, shall be governed by, and construed in accordance with, the substantive laws of the State of Washington, USA without regard to Washington choice of law rules.
SOME JURISDICTIONS DO NOT ALLOW THE LIMITATIONS OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE MAY NOT APPLY TO YOU.
- ADDITIONAL TERMS THAT ARE PART OF THE OFFICIAL RULES
Please review the Devpost Terms of Service at https://info.devpost.com/hackathon_terms for additional rules that apply to your participation in the Hackathon and more generally your use of the Hackathon Website. Such Terms of Service are incorporated by reference into these Official Rules. If there is a conflict between the Terms of Service and these Official Rules, the latter terms shall control with respect to this Hackathon only.
Participation in the Hackathon constitutes Solver’s full and unconditional agreement to these Official Rules. By entering, a Solver agrees that all decisions related to the Hackathon that are made pursuant to these Official Rules are final and binding, and that all such decisions are at the sole discretion of the Poster and/or Administrator.
If you have any questions or comment, or wish to send us any notice regarding this Hackathon, including a request for the winners’ names, please email us at Support@Devpost.com.